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The advantages of long-term photocopier rentals

Posted On 01/08/2022

There are benefits to renting a photocopier long-term​

In today’s world, technology is constantly evolving to meet the demands of our fast-paced lifestyles. When it comes to office essentials, such as photocopiers, it makes sense that you might feel reluctant to buy a new machine only to have it become outmoded within a few months.

That’s why it makes perfect sense to rent or lease a photocopier for your workplace instead of buying one.

There are numerous benefits to renting photocopiers – you can upgrade or change your model as your needs change, there’s less financial outlay for your company, and technical support and ongoing maintenance is generally included.  

If you go for a long-term photocopier rental, the benefits are even greater. In this post, we’ll take a look at what you can stand to gain from signing a long-term rental contract for your photocopier, and how flexible rental programs help ensure you can upgrade or discontinue your contract whenever you need.

You improve your company’s cash flow

For most small to medium-sized businesses, managing and improving cash flow is an ongoing challenge. Few companies have unlimited capital at their disposal these days, and start-up businesses, in particular, can find it hard to keep their heads above water.

While it’s true that the ongoing costs of copier rentals can add up over time and sometimes even equal or exceed the outright cost of a brand new photocopier, there’s still a distinct advantage to deciding against an upfront purchase.

As we’ve discussed, office equipment and technology is constantly evolving, meaning that it’s likely that a new copier could become obsolete or outdated within a few years. Photocopiers are a necessary piece of office equipment, but the importance of good cash flow can’t be understated, and businesses can save a significant amount of money by leasing their copiers.

Renting a photocopier can also help you contain future costs thanks to service contracts which cover delivery, installation, maintenance, supplies and repairs.

You reduce your taxable income

man using photocopier rental

One of the biggest benefits of renting or leasing a photocopier is that the monthly rental payments are tax deductible as a business expense. This means tax savings are yours to be had since the copier can be considered a monthly operating expense rather than a depreciating asset.

Regardless of whether you sign a capital lease or an operating lease, you can continue to write off the monthly payments for tax purposes every year. If, on the other hand, you purchase a brand new photocopier, it will only be tax deductible for the first year of purchase.

This is an important consideration to keep in mind when deciding whether to buy or rent your office copier. While many people will argue that leasing or renting office equipment ultimately costs more in the long run, if you take tax deductions into account, leasing is a highly competitive option that can definitely work to your benefit if you do it for a long period of time.

You receive ongoing support

If something goes wrong with your copier during a rental agreement, you can relax: the maintenance of your machine will be covered by your ongoing service agreement. No matter what component of your photocopier is broken or malfunctioning, the cost of repairs will be covered.

The peace of mind provided by an ongoing service agreement is a huge perk when it comes to leasing office equipment. Service agreements ensure that you’ll pay the same consistent rate every month, even if your photocopier breaks down, and guarantee that you’ll receive technical support ASAP so your office can carry on as normal.

Most service contracts can be tailored to suit your business’ needs and are flexible enough that if you wish to upgrade to a different model or extend your lease with a new copier, you have the freedom to do so.

Furthermore, renting a photocopier gives you instant access to market-leading technology and the latest innovations. Most copier lease agreements even have options for you to upgrade your photocopier at a predetermined date so that your business can always be in step with the latest technology.

Why rent a photocopier from Copysonic?

At Copysonic, we provide great printing solutions to offices all over Melbourne. We have an encyclopaedic knowledge of photocopiers and printers and can help you make an informed choice about whether to buy or rent a new office photocopier.

We will provide you with an honest breakdown of all the costs involved regardless of which direction you want to go in, and will also take the time to thoroughly assess your office’s needs. We can develop a tailored service agreement to ensure you have full flexibility for the future.

Whether you need a short or long-term printing solution for your workplace, talk to us today to get a cost-effective new photocopier. Call us today on 1300 159 792 to chat to one of our friendly technicians.

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