Most offices replace their printer every two years. But the two-year mark isn’t what prompts office managers to act.
Recent developments in printer technology are prompting managers to take advantage of the productivity benefits, depreciation advantage, and environmentally friendly technology that new printers provide. However, those advantages aren’t the main catalysts either.
Instead, it’s rising costs, poor quality printing, and other common printer problems that drive offices to replace their printers. We’ll explore these common symptoms of a faulty printer below. Keep reading to discover if your printer needs replacing immediately.
Does your office printer need replacing? Copysonic’s range includes Canon, Brother, Xerox, Ricoh, HP, and more. Explore all of our new printers.
Hackers know that small businesses are often vulnerable. That’s why almost half of all cyber attacks target Small-Medium Enterprises (SMEs). While we go to great pains to secure our computers, many office printers remain unprotected. An information security system is only as strong as its weakest link — for many offices that’s their printer.
Is your printer up to date? Find out by checking if it has these three key features:
Without these measures in place, your entire information system may be at risk. To discover what kinds of printers boast the latest security protocols, check out these HP models.
While printer repair bills are the easiest expenses to identify, it’s the hidden costs that hurt most. An outdated printer consumes ink and toner cartridges at a much faster rate.
Yet when printing costs rise, managers assume it’s because more pages are being printed. This is often a false assumption. Why? Often the printer is faulty and inefficient.
How can you identify whether your office is printing more, or the printer is faulty? Easy. Compare the average paper costs vs cartridge costs. If you’re spending more on ink compared to paper than previous periods, it’s clear a faulty printer is the culprit.
Printers are high precision machines. They’re designed to deliver exactly the right amount of ink in precisely the correct location. Your office printer should do this every single time.
It’s a clear sign your printer is malfunctioning if your prints are poor quality. Here’s what to look for:
While the cause of these errors may be dirty print heads, most often the problem stems from mechanical wear. Unfortunately, there’s no quick fix. This is usually a clear sign your office needs a new printer, such as Xerox printers, which are known for their reliability.
If your printer has become noticeably slower, the problem isn’t going to get better. In fact, it’s often a sign of more trouble to come. While you can simply put up with the slower printer until it becomes completely unusable, the best solution for a slow printer is to upgrade it, especially in any busy office environment. If you want to learn more, explore the OKI printer range, renowned for their speed.
Printer jams are virtually non-existent in modern printers. If your printer jams and makes the entire office unproductive, that frustration will disappear entirely when you purchase a new office printer.
If you need a second machine to keep up with printing demand, obviously you need a new printer. But that isn’t the only way to expand your offices’ capabilities. Honestly, copying and scanning are a must have for any office today. So if your printer doesn’t provide those options, explore multifunctional printers.
Getting rid of a faulty printer is the main reason to purchase a new printer and photocopier for your office. Still, a new printer provides many other benefits:
At Copysonic, our team of trusted printer specialists can help you find the perfect printing solution for your office. We’re completely dedicated to our customers so that your office doesn’t have to put up with slow printing, poor quality, expensive printing, lax security, or printer jams.
Are you ready to replace your office printer? If so, check out Copysonic’s entire range of new printers, which include brands such as Canon, OKI, Xerox, Samsung, HP, and more.