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5 reasons to upgrade your office printer and copier

Posted On 05/07/2022

Improve productivity with high functioning printer copiers

When we have an up-to-date office printer and photocopier, we don’t notice them. We stay productive, hit our deadlines, and meet our customer’s expectations.

In contrast, outdated printers and copiers hurt our productivity. They waste employees’ valuable time. So, if your printing solution isn’t working seamlessly, that’s a sign it needs upgrading.  

Our team of experts are here to help you find the right office photocopier and printer. You can ask our experts here.

Today, we’ll cover five key reasons to upgrade your office printer and copier.  

1. Slow printing

Leaving a client waiting, because your printer is slow, is beyond frustrating. Yet, with all the technological advancements, why is your printer still slow?

Essentially, slow printing is a ‘scheduling problem’. Printing a single piece of paper requires thousands of independent actions. There are rollers, vacuums, optical sensors. But the real problem is that outdated printer models lack recent technological advancements.

In contrast, the latest printer and copier models remove redundant actions, use more reliable parts, and streamline the entire process. As technology has advanced, printers have become faster.  

If fast printing is important to your office, ask our team about OKI printers.

2. Jammed paper

Jammed paper printer

Slow printers can make you late to a meeting, but jammed paper can make you miss a meeting. Slow printers can make you curse, while jammed paper can make you cry. But they don’t have to.

Jam engineers are specialists who study jammed paper (or a ‘flower arrangement’ as they call it) in climate-controlled testing chambers. We can understand how these jam engineers have changed modern printers with an analogy to transporting lumber.

Lumber was floated down a river. Occasionally there’d be a ‘log jam’. Specialist ‘jam breakers’ would come along and remove the ‘key logs’ that were blocking the river. While you may have someone in your office who is the printer’s ‘jam breaker,’ that’s not what the jam engineers do.

Jam engineers are comparable to railroad engineers. By inventing a better transportation system, there were no more log jams at all. Similarly, the jam engineers have redesigned modern printers so the paper won’t jam in the first place.

For reliable printers you can trust, call us to find out more about the Xerox range.

3. Does not print and scan

A photocopier without a printer and scanner is like a phone without a camera and internet. It’s a clear sign it’s outdated and needs to be updated to a newer model.

An all-in-one printer, copier, and scanner is a given for modern businesses. While the Nokia phone evokes a sense of nostalgia, it’s not suited to the modern business environment.

Our experts recommend Samsung for excellent all-in-one printers.

4. No wireless connectivity

no wireless connectivity

Printing and copying technology is so advanced that there are copiers on submarines and printers in space. Yet, some employees find themselves lugging their computer over to their printer to connect their USB cord.

The more seamless we make our office, the easier it is for our employees to do their job and the more professional we look to our clients.

To print from anywhere in your office ask our team about Sharp printers.

5. Low functional security

As we move from a product-based to a service-based economy, our business information and processes become the most critical and valuable part of our company.

While we are constantly reminded of the need to protect our passwords and computers, it’s easy to forget about the threat of low functional security on our printing and photocopying systems.

Hackers are becoming more and more sophisticated. Their new methods outdo the security features of many older printers and copiers. That’s why it’s critical to keep all of your technology up to date. A company’s cyber-security is only as strong as its weakest link.

For printers and copiers with outstanding cyber-security, get in touch to find out more about our HP models.

Call the experts at Copysonic

Engineers have applied the latest breakthroughs in cyber-security, materials science, and mechanical engineering to create better printing solutions. Every year printers and copiers get faster, more reliable, easier to use, and improve their cyber-security. If productivity and security are important to your company, then so is your printer and copier.

You should also make sure you dispose of your old machine responsibly through the use of an accredited e-waste recycler.

At Copysonic we’re here to help you find an honest and reliable printing solution for your office. Our staff are all either current or former printer and photocopier technicians, so they know first-hand the frustrations the above five problems cause businesses.

Technology is advancing at lightning fast speeds, so you don’t want to get left behind. To find the best printing solution for your office, call us on 1300 159 814.

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